Difference between revisions of "10.4 Transport"
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| + | == Delegation of Authority of UNHRD Network == | ||
| + | UNHRD provides its Partners with some additional services defined Specific Services, upon request and on the basis of full cost recovery, i.e. the cost of the service plus a Management Recovery Cost (MRC) fee. | ||
| + | Transport is considered a Specific Service and it includes, further to standard transport of goods from HRD warehouses or from Partners/Suppliers location, to final destinations, as well as procurement of other related Logistics Services that falls under WFP Transport Manual '''[ENTER THE LINK TO THE MANUAL HERE]''', e.g. inspections of NFIs '''[ADD OTHER EXAMPLES HERE]''' and any other TRANSPORT RELATED services requiring financial commitment by WFP. | ||
| + | Procurement of transport service is offered by the UNHRD to all Partners in line with the delegation of authority established in general by WFP for procurement of food & related packaging, transport & associated services and other goods & services. The latest Delegation of Authority (DoA) for procurement and contracting in Supply Chain has been published under '''[https://docs.wfp.org/api/documents/WFP-0000062272/download/ Circular n. OED 2018/006]'''. This version amends the previous Circular n. [https://docs.wfp.org/api/documents/WFP-0000011207/download/ EDD2011/008]. | ||
| + | |||
| + | When funds availability is in place the procurement of transport service is started by the launch of bid thru In-tend or by issuing the Work Order in case LTA with freight forwarders area available. | ||
| + | |||
| + | == Customize user settings when creating Purchase Orders == | ||
| + | |||
| + | To default the specifications listed in the Purchase Order header, follow belo path or go to transaction ME21N: | ||
| + | |||
| + | ''Logistics > Materials Management > Purchasing > Purchase order > Create > ME21N – Vendor/Supplying Plant Known'' | ||
| + | |||
| + | Click on Personal Settings: | ||
| + | |||
| + | [[File:Personalsettings.png|500px]] | ||
| + | |||
| + | This view allows to default below specifications: | ||
| + | * Document Type: depending on the main type of activity to be performed, it can be defaulted to '''PONF''' for "PO NFI competition", '''POWM''' for "PO Warehouse Management", '''POMP''' for "PO Micro Purchases", etc. | ||
| + | * Purchasing organization: select '''HRD1''' if main activity is creating Purchase Orders of PONF, POS, PONW and POSW types; select '''HRD''' if main activity is to create Purchase Orders of POJS, POIK, MPO, TPO and POWM types | ||
| + | * Purchasing Group: this reflect the office that procures items, so select AE9 for Dubai Procurement unit, GH9 for Accra Procurement unit, etc. | ||
| + | * Company Code: this has to be defaulted to '''WFP''' | ||
| + | |||
| + | To complete the Personal Setting, click on '''Default values''' tab and enter the preferred selection in the specifications fields on the '''PO header''' tab: | ||
| + | |||
| + | [[File:Personalsettings1.png|300px]] | ||
| + | |||
| + | '''NOTE''' User's specifications defaulted in the Personal Settings can be overwritten when creating POs of less used types or POs for other procurement units. | ||
| + | |||
| + | == Creation of Transport Purchase Order == | ||
| + | '''[ENTER INSTRUCTIONS HERE''' | ||
Avoid the use of Material Group S007011 (which is for "OFFICE SERV , OTHER"), instead of the correct ones that should ideally be U003002 to U003009. | Avoid the use of Material Group S007011 (which is for "OFFICE SERV , OTHER"), instead of the correct ones that should ideally be U003002 to U003009. | ||
| Line 20: | Line 51: | ||
== Use of operational Fund Reservation == | == Use of operational Fund Reservation == | ||
It is mandatory the us of Fund Reservation in the TPOs (provided by Finance to Customer Service along with the Down Payment creation). | It is mandatory the us of Fund Reservation in the TPOs (provided by Finance to Customer Service along with the Down Payment creation). | ||
| + | |||
| + | == Enter SO references == | ||
| + | '''NOTE''' as POMPs do not require the creation of PRs, the POMP creator has to enter the SO number and line item in the appropriate fields of the WFP DATA tab: | ||
| + | |||
| + | [[File:Prc 40.png]] | ||
Revision as of 08:48, 21 October 2022
| Procurement of Transport | |
| Performer: | Logistics Team |
| Role: | Logistics Officer; Logistics Assistants |
| Transaction : | ME21N; ME22N; ME29N |
Contents
Delegation of Authority of UNHRD Network
UNHRD provides its Partners with some additional services defined Specific Services, upon request and on the basis of full cost recovery, i.e. the cost of the service plus a Management Recovery Cost (MRC) fee. Transport is considered a Specific Service and it includes, further to standard transport of goods from HRD warehouses or from Partners/Suppliers location, to final destinations, as well as procurement of other related Logistics Services that falls under WFP Transport Manual [ENTER THE LINK TO THE MANUAL HERE], e.g. inspections of NFIs [ADD OTHER EXAMPLES HERE] and any other TRANSPORT RELATED services requiring financial commitment by WFP. Procurement of transport service is offered by the UNHRD to all Partners in line with the delegation of authority established in general by WFP for procurement of food & related packaging, transport & associated services and other goods & services. The latest Delegation of Authority (DoA) for procurement and contracting in Supply Chain has been published under Circular n. OED 2018/006. This version amends the previous Circular n. EDD2011/008.
When funds availability is in place the procurement of transport service is started by the launch of bid thru In-tend or by issuing the Work Order in case LTA with freight forwarders area available.
Customize user settings when creating Purchase Orders
To default the specifications listed in the Purchase Order header, follow belo path or go to transaction ME21N:
Logistics > Materials Management > Purchasing > Purchase order > Create > ME21N – Vendor/Supplying Plant Known
Click on Personal Settings:
This view allows to default below specifications:
- Document Type: depending on the main type of activity to be performed, it can be defaulted to PONF for "PO NFI competition", POWM for "PO Warehouse Management", POMP for "PO Micro Purchases", etc.
- Purchasing organization: select HRD1 if main activity is creating Purchase Orders of PONF, POS, PONW and POSW types; select HRD if main activity is to create Purchase Orders of POJS, POIK, MPO, TPO and POWM types
- Purchasing Group: this reflect the office that procures items, so select AE9 for Dubai Procurement unit, GH9 for Accra Procurement unit, etc.
- Company Code: this has to be defaulted to WFP
To complete the Personal Setting, click on Default values tab and enter the preferred selection in the specifications fields on the PO header tab:
NOTE User's specifications defaulted in the Personal Settings can be overwritten when creating POs of less used types or POs for other procurement units.
Creation of Transport Purchase Order
[ENTER INSTRUCTIONS HERE
Avoid the use of Material Group S007011 (which is for "OFFICE SERV , OTHER"), instead of the correct ones that should ideally be U003002 to U003009.
Use of operational Fund Reservation
It is mandatory the us of Fund Reservation in the TPOs (provided by Finance to Customer Service along with the Down Payment creation).
Enter SO references
NOTE as POMPs do not require the creation of PRs, the POMP creator has to enter the SO number and line item in the appropriate fields of the WFP DATA tab:
