Difference between revisions of "5.4 Create Outbound Delivery"

From UNHRD Customer Service Sales
Jump to: navigation, search
Line 203: Line 203:
 
*Click on [[File:5.7_6.png]] to save the Outbound Delivery document
 
*Click on [[File:5.7_6.png]] to save the Outbound Delivery document
  
Complete the Outbound Delivery by entering the code to be associated to the means of transport that will be adopted for the shipment. Go to Change Outbound delivery (transaction VL02N) anc chick on the OD header icon:
+
Complete the Outbound Delivery by entering the code to be associated to the means of transport that will be adopted for the shipment. Go to Change Outbound delivery (transaction VL02N) anc click on the OD header icon:
  
 
[[means-of-transport.png]]
 
[[means-of-transport.png]]

Revision as of 13:59, 6 April 2016

Create Outbound Delivery
Performer: Logistics/Warehouse
Role: Logistics Assistant/Storekeeper
Transaction : WingsII – VL01N & VL02N


Create Outbound Delivery

To create the Outbound delivery follow the path below:

Logistics > Sales and Distribution > Sales > Order > Subsequent functions > Outbound Delivery

CreateOD.png

Enter the Sales Order from which the Outbound Delivery has to be generated, enter "LP00" for "International loading point" as Shipping Point. Depending on whether the goods are shipped all together or in partial shipments, select the lines of interest by by entering the line number in the fields 'From item' & 'To item. If no line selection is entered, the system picks up automatically all the material lines in the SO. Click on enter 5.9 4.png:

OD2.png

The system derives the line items selected from the SO in to the Outbound Delivery as well as the ship-to-party information.

When it is required to issue several deliveries from one SO (e.g. multiple dispatches of wide cargo or due to partial availability of items) the material lines in the SO have to be ordered by ranges representing the lots. Go to "Create Outbound Delivery" thru transaction VL01N to create first delivery from SO; enter the first material of the lot in the “From item” field and the last material of the lot in the “To item” field.

In case the same material has to be shipped out in 2 different lots, when creating the Outbound Delivery decrease the quantity to match with first lot; the system will automatically decrease the required quantity for the forthcoming Outbound Delivery to its balance:

CreateOD12.png

In case the Partner asks for extra materials once the fist lot has left the warehouse, thereof the Good Issue has been posted against the Outbound Delivery, go to "Change Outbound Delivery" thru transaction VL02N, click on Outbound Delivery on the top menu, select Deliver Sales Order and pick the new material codes added on the SO on a later stage.


Fill in the Actual Goods Issue date and enter the Number of Packages (which is the total number of packages on the Packing List) in the Overview screen:

OD3.png

Go back Backarrow.png, save 1.2.2 15.png the Outbound Delivery:

OD5.png

To complete the Outbound Delivery all the mandatory fields have to be entered; go to "Change Outbound Delivery" thru transaction VL02N, and enter the Outbound Delivery number:

ChangeOD.png

To edit all mandatory fields select:

Edit > Incompletion log

IncompletionlogOD.png

A message such as the following will appear:

OD4.png

Update Sales Order Status to enable Delivery
Performer: Logistics
Role: Logistics Assistant
Transaction : WingsII – LX03

Select Batches to be associated to the Delivery

The Bin Status Report is used to identify and select the batches to be issued out from WMS. To access this report follow the patch below:

Logistics > Logistics Execution > Internal Whse Processes > Bins and Stock > Display

Lx037.png

In the Initial Screen enter the fields ‘Warehouse Number’ and ‘Layout’ with proper information:

Lx03.png

From the drop down menu choose the warehouse to be used for the Outbound Delivery:

Lx031.png

For the Layout choose ‘PO GR TO’:

Lx032.png

Click on Execute.png.

In the overview screen highlight the Material column and then click on the ‘Set Filter’ button Filter.png:

Lx033.png

Enter the Material Code from the Sales Order to be checked and press ‘Enter’:

Lx034.png

Filter also for the WBS element relevant for the stock owner to be utilised. Take note of the batch number(s) that best suit the quantity required (FIFO methodology has to be applied; please refer to your senior storekeeper and/or your Logistics Assistant/Officer regarding the bins to be selected):

Lx035.png

Complete Outbound Delivery
Performer: Logistics
Role: Logistics Assistant
Transaction : WingsII – VL02N


Complete Outbound Delivery

Open the Outbound Delivery document created before in order to update it with the batch information retrieved above:

ChangeOD.png

Rerun the Incompleteness check:

Edit > Incompletion log

IncompletionlogOD.png


Select all line items and click on Editdata.png:

Editdata1.png

Enter the selected batch(es), the storage locations ‘0002’ and the quantity of each batch selected until the open quantity is fulfilled:

Batch.png

Click on 1.5 1.png to check if further information needs to be entered in the line item. The system should eventually return the following message:

IncompletionlogOD1.png

Check and fill the Storage Location for all Line Items:

IncompletionlogOD2.png

Click on ‘Next Incomplete Data’ field Batch1.png to edit the other line items that must be completed. Then click again on the ‘Next Incomplete Data’ field to return to the Delivery main page and click on 1.2.2 15.png to save it, taking note of the delivery number:

OD5.png

NOTE the system does not allow the picking from the receiving area (Storage Type 902); in case the system does not process al materials in the TO, check if this is the reason why the remaining material – not picked - are not processed; go to transaction LB10 'Display Transfer Requirement: list for Storage Type' to complete the putaway process at receipt time.

Update Delivery with Shipment Information

Update Delivery with Shipment Information
Performer: Logistics
Role: Logistics Assistant
Transaction : WingsII – VL02N

If the consignee details have not been inserted in the Ship-to-Party fields of the Sales Order, open the Outbound Delivery document created in order to update it with the Shipment Information:

5.7 1.png

To edit the Shipment Information, use the following path:

Goto > Header > Partners

5.7 2.png

Double-click on the Partner Number in ‘Ship-To-Party’ line:

5.7 3.png

Enter all relevant consignee information:

5.7 4.png

  • Click on 5.7 5.png to accept the changes
  • Click on 5.7 6.png to save the Outbound Delivery document

Complete the Outbound Delivery by entering the code to be associated to the means of transport that will be adopted for the shipment. Go to Change Outbound delivery (transaction VL02N) anc click on the OD header icon:

means-of-transport.png

Click on the 'Shipment' Tab:

means-of-transport1.png

Click on the scroll down menu available on the 'Ship.type' field:

means-of-transport2.png

Select the code of the means of transport adopted to the shipment:

means-of-transport3.png

Consider the associations below between the codes available in the system and explanations for ea of them:


Enter also further information on the shipment, when and if available, such as name of Freight Forwarder performing the transport service -Carrier-, notes or remarks and about data grouped below by means of transport; the system carries over those information on the FINAL PACKING LIST output, part in the top-right side and part on the bottom-right side (e.g. notes and remarks)

1) CMR and Seal in case of road transport

OD.7.png

2) B/L, Container n. and Seal in case of sea transport

OD.6.png

3) AWB, Registration and Flight number in case of airlift

OD.4.png


Also it is possible to enter notes for internal use only. To enter this information go to the Outbound Delivery Header by clicking on the button circled in blue below:

OD.1.png


Go to the TEXT tab:

OD.2.png


Edit the required fields, considering the combination of information grouped above by means of transport as the system excludes fields that are not compatible with ea other (e.g. don't fill in the Container n. if AWB is entered):

OD.3.png


Notes and remarks are carried over on the FINAL PACKING LIST after the consignee details:

OD.5.png

NOTE All above information can be amended until the GOOD ISSUE is posted.

Click on 5.7 6.png to save the Outbound Delivery document


Delete Outbound Delivery

In case it is required, the Outbound Delivery can be emptied totally or partially and also deleted. To remove one line from the Outbound Delivery, go to transaction VL02N, select the line required to be deleted and click on the Delete Items(s)icon Deleteline.png:

Deleteline1.png

Repeat the action on all the items that requires to be removed and if all the Outbound is empty and it is required to delete it, click on the Delete icon Delete.png before to save the OD.

The System will prompt for the confirmation of this action:

Deleteline2.png

Click on Yes and save the Outbound Delivery. The System will confirm the action taken by promptly the message below on the bottom of the screen:

Deleteline3.png

Creation of outbound delivery for direct delivery process

When the sale to a partner regards all or some items that are meant to be delivered to final destination directly from suppliers’ location, the Direct Delivery procedure has to be applied. It should be considered that even if it is no strictly required to issue Shipping documents such as UNHRD ‘Proforma Invoice/Packing List’ (e.g. in case of DAP as Incoterms), it is required to issue the Outbound delivery in order to include such shipments in the operational reporting as any other consignment departing from UNHRD warehouses. When creating a SO thru transaction VA01 – Sales Order Creation (ZHNO or ZHWO) or changing a SO thru transaction VA02 –Sales Order Change, add the material lines after the Service lines in order to generate the forthcoming Outbound Delivery. Just proceed as standard process by adding the material lines that will generate the Outbound Delivery and simply select ZDLS as item category, as highlighted in the red box below; in case the items that depart from supplier's location don't exist in WINGS, adopt the most similar item available in the system and adapt the item description:

OD Direct Delivery1.png

The system allows to adopt both Item Category ZDLS (for Direct Delivery) and ZNTN (for standard items – External Partners) or ZWRN (for standard items – Internal Partners) on the same SO:

OD Direct Delivery2.png

The system generates 2 Outbound Deliveries to eventually track the 2 single type of shipments (the one that departs from HRD depot and the one that departs from Suppliers’ locations).

NOTE: on exceptional base, in case partners request to procure nonstandard items (e.g. local procurement) that simply transit thru the warehouse with the purpose to being shipped to final destination, the Direct Delivery process is applied. This process is mostly applied when items procured are not recommended by the Cluster and on ad-hoc procurement activities.

Go to VL01N Outbound Delivery Creation with ref. of the SO without forcing any other delivery type (e.g. ZS) because the item category ZDLS is automatically transferred from the SO to the Outbound Delivery.

OD Direct Delivery3.png

Maintain the batch number (because the material is batch managed in the affected plant) and the Loading point for the supplier. Select any batch number valid for the material processed as this kind of delivery does not take effect on batches in the warehouse:


OD Direct Delivery4.png

In case the material required to be shipped from supplier's location does not exist in make sure to change the items description (this should be done already at the SO level) and, more important, change the weights and volume in the Outbound Delivery in order to adapt it to the real cargo composition. In that case, the weights and volumes can be changed in the Picking tab at line level of the Outbound Delivery:

DIRECTDELIVERY.png

No storage location and picking process is required because the item category is ZDLS and does not affect the warehouse activities.

After maintaining the batches for each item you can post the Goods Issue.

OD Direct Delivery5.png

The Good Issue number in the Outbound Deliveries follows the 013* range.

When items are received at final destination, post the Proof of Delivery as per Chapter 6.5 Maintain Proof of Delivery


NOTE: The Outbound Delivery generated from a Direct Delivery process is visible on the various WINGS reports, such as the Logistics Reconciliation Report as any other delivery, with the only difference that the GI value is not reported, because there is no warehouse movement behind the good issue:

Direct Delivery GI-POD.png

The outbound delivery type is derived from the SO type (e.g. ZNLF for External Outbound Delivery and ZWLF for Internal Outbound Delivery):

OD Direct Delivery6.png

To define which Outbound Deliveries have been generated with Direct Delivery method, other WINGS monitoring reports such us the Activity Report POD Monitor show the Item category adopted in the SO and data can be filtered from there:

Direct Delivery GI-POD1.png