10.3 NFI Receipt
| NFI RECEIPT|
|Transaction :||WingsII – MIGO|
Post Good Receipt against PO for NFI and POWM
Once the items received in the warehouse have been inspected and considered in line with the PONF or the POWM (in case of procurement performed by External Partner), the Good Receipt (GR) against the PO have to be posted. To post a GR follow the menu path described below:
Logistics > Material Management > Purchasing > Purchase Order > Follow-on Functions > MIGO – Goods Receipt
Select “Good Receipt” and Purchase order” as document to post:
Select Movement type 101 as GR goods receipt:
In order to record information on the items and shipping documents, edit the header text of the GR to include information such us the chassis of a vehicle, serial numbers of generators, or lot/batch number from supplier in case of perishable items (use the Header Text field as circled in green in the printshot below); this field can be also used to record any other relevant information on the incoming. In case of GR vs a POWM issued to mirror a PONF (i.e. procurement of items for External partner), it is strictly required to record the PONF of reference in the Header section of the GR (use the Delivery Note field as circled in light-blue in the printshot below); also the supplier shipping document number can be recorded (use the Bill of Lading field as circled in orange in the printshot below).
Above data is carried over by the system in the Inspection report that is generated from the GR as detailed in Paragraph 3. of this Chapter. Such information are also returned on the Material Document List report (transaction MB59):
Select the line item that requires to be GRed by clicking on the “next item ” and “previous item” icons on the bottom of the Detail Data side of the page:
Adjust quantity if required by clicking on the tab Quantity:
Click on “Item Ok “match box the bottom side of page per ea of the line items that requires GR posted:
Enter the Storage Location '0002':
HINTS In case the items received are subject to the return upon LOAN/BORROWING process, enter '0003 in the Storage location field.
The system generates batches automatically for those items that are subject to Batch Management. Never replace the progressive number provided as batch with any other information related to the incoming which can be conversely recorded during putaway stage
HINTS: Selecting the Individual Slip with Inspection text box on the Header Data side the system will automatically generate the Inspection report (see manual named How to print out the Inspection Report:
Reverse a Good Receipt
In case it is required to reverse a Good Receipt (e.g. to adjust posting date) follow all the above steps and use Movement type 102:
Click on “Item Ok “match box the bottom side of page per ea of the line items that requires GR reversal (also partial reverse is allowed):
NOTE: If the barcoding system is adopted in the warehouse, remove the Special Movement indicator in the WMS tab:
The PO will show then the following movements in the History tab:
In order to clear the warehouse storage bin, it is required to post a Transfer Order (transaction LT10) to return the materials from their locations to the receiving area (namely 902 against the PO number); these below the movements that put away the materials after first GRN and the second one the returned the materials from the location to the receiving area:
After that the GRN to receive the materials can be re-posted; the system will then return the following history:
Post Good Receipt for items to be received under WHITE STOCK balances
When release is posted against PONFs which contains items available under the WHITE STOCK balances (and when POWMs is created and released to mirror tne PONFs in case of procurement for External Partners), the storekeepers have to issue the GR and produce the IR. Partial GR must be posted if availability of WHITE STOCK covers only a portion of the total quantity procured).
As usual, Procurement and Finance have to be informed that the GR has been issued, and signed Inspection Report have to be submitted to them and archived in the LOGISTICS files as well.
When GR is posted versus the PONF (and versus the related POWM in case of procurement for External Partners), the Logistics officer or the storekeeper informs the SAN (Support Across the Network) unit asking for the decrease of WHITE STOCK balances accordingly with the quantity posted in the GRs.
NOTE: In case of procurement for External Partners, SAN unit decreases the stock only when also the GR against the related POWM will be posted (meaning items will be received in WMS). The action posted in WINGS for stock decreasing is totally not connected to the GR posted against PONFs and eventual POWMs; for this reason is crucial to communicate to SAN unit that the GR has been posted and to monitor the related decrease of WS balances at hub level.
When the reductions of WS figures are posted, SAN unit informs Procurement as unit responsible of the management of WS.
In case of procurement from WHITE STOCK the following steps applies:
• Post the GR against PONF that procures the items stored under WHITE STOCK (clear instructions of this action is usually entered by Procurement Unit in the PO text fields or header). This action has to be performed when the PO is released
• In case of procurement for external Partner, create a POWM by mirroring information on the PONF and post the GR
• Inform the SAN unit to decrease the the stock balance of WS accordingly
• SAN unit checks that all the above actions have been performed accurately (e.g. POWM prices are alike those on the PONF, material adopted are in line with PONF, etc.) and posts the decrease by attaching the request received from the involved hub.
• Storekeepers at hub level create the Transfer Order that is generated after the above GR posting(s) to complete the putaway from the ‘receiving area’ (standard incoming procedure) even if in reality the items are not moved from the WS area
Balance negative quantities after WHITE STOCK decrease
Storekeepers at hub level also balance the negative quantities generate by WHITE STOCK decrease posted by SAN by performing the following actions:
1. run transaction LX03 and list negative balances on the top by sorting the list by quantity (column named 'Stock'); by apply a filter in the material column to select the material codes that shown negative balances (negative balances are always twinned with positive balances of same quantity and/or batch):
3. Enter the specs circled below: positive quantities have to balance the negative quantities; it means that information on section ‘From’ has to be related to the positive quantities (circled in red below) while those in the section ‘Destination’ has to be related to negative quantities (circled in green below) and click twice and save:
The data highlighted above is retrieved by displaying transaction LX03 as shown below:
NOTE: in case the negative and positive quantities are in the same storage location, insert the same info in the ‘From’ and ‘Destination’ sections and enter each respective QUANTS that can be retrieved by clicking on the storage bin from transaction LX03 view. 4. The system prompts with a warning message asking to check the data. Save the Transfer Order and confirm it thru transaction LT12, if confirmation during TO creation is not allowed. To check if the system has clean the balance, refresh transaction LX03:
• in case storage by ownership is applied in the warehouse, when GR is posted move the items from bins dedicated for storage of WHITE STOCK’s items to Partners’ bins.
• In case optimization of storage space is applied (items are stored based on material category rather than by Ownership), no physical transfer is required but just re-labeling of the units to show that they are not part of WHITE STOCK anymore but property of the Owner specified in the Account Assignment tab of the PONF/POWM (in case barcoding is adopted, the label will be produced by the system automatically as consequence of the step below
• In case Customs references is applied, this information does not have to be changed as the Customs status of the items does have to comply with
Edit and Print Inspection Report
Go to transaction MB02 or follow the patch below:
Logistics > Materials Management > Inventory Management > Material Document > MB02 – Change
The system displays the details of the GR posted:
In the Text field type any required remarks:
Select “Send with application own transaction” as Requested processing:
Click on “Material Document” and on Process Output:
NOTE In case it is requried to reprint or resave and Inspection Report already processed, entre 3 as Processing Mode.
The system will return the Inspection Report form that can ebe ither saved on the computer as Adobe file or printed out on local printer after the required information have been entered:
Fill in the cells by entering the informtaion required to complete the printout in the editable fields (in gray) such as the delivery date, the packaging details, the weight of cargo received, observation on the materials, if any, name of who inspected the materials and date of inspection.
NOTE The C: drive of your computer is listed as 'Local Disk Y:'. Don't save the Inspections Reports on the 'Desktop' ad the one shown it is related to Citrix Server, not the desktop on user's computer.
Select a local printer and hit on OK.
To save the Inspection Report click on List on the menu bar on the top, then on Save and File:
Select the preferred format (“Spreadsheet” is recommended) and hit . Select the directory from the browse icon and chen click on Desktop and on Computer to save the Inspection Report on the preferred location on the server or local disk.
Warehouse staff informs Customer Service about receipt of items so that UNHRD Partners are notified as well.
Post Transfer Order
After the posting of GR against PONFs (with Q as account assignment) and POWMs, the system moves the user directly to the creation of Transfer Order to perform the putaway of the materials received. Click on :
The system displays the GR lines for the materials that require to be put away in the warehouse:
In the Certificate No. field enter any extra information about incoming items (e.g. for batch or lot number related to Food or Medical items) and tick the Confirm box. In case the system does not allow the confirmation during posting of Transfer Order, this action can be completed with a separate posting after TO creation. The systems shows as Source data the receiving area which correspond to Storage Location 902 and adopts the PO number as storage bin. The system proposes the information on Destination data starting from the putaway strategy recorded in the material master database for each material; any other Storage Type and/or Storage Bin can be selected in the Destination section if different than what is foreseen by the strategy:
In case it is required to insert any extra information about incoming items (e.g. for batch of lot number related to Food or Medical items) once transfer order is already posted against GR, go to transaction LT01 or follow the path below:
Logistics > Logistics Execution > Internal Whse Processes > Stock Transfer > Create Transfer Order >
Confirmation of Transfer Order
If confirmation is not allows when Transfer Order is created go to transaction LT12 or follow the path below:
Logistics > Sales and Distribution > Shipping and Transportation > Picking > Confirm Transfer Order > Single Document
In case the wrong destination bin has been entered in the Transfer Order or in case it is required to change items location, follow above instructions by applying the correct or new storage type and bin in the 'Destination' section of the before TO saving.